Name and Gender Marker Change at the University of Arizona:
Name & Gender Change Information from the Office of the Registrar
If you are a current employee or a former employee of the University of Arizona within the past calendar year: Changes to your name, social security number, citizenship and ethnicity are processed by your department. Fill out a Personal Action form and submit a copy of your social security card to the department you are/were employed by. Corrections to date of birth and gender changes may be processed with the Change of Personal Information form.
If you are an international student: Changes to your name, date of birth, gender, social security number, citizenship and ethnicity are processed through the International Student Programs and Services Office at 915 N Tyndall Ave. Phone: 520-621-4627.
For students:
Changes made in person:
Fill out a Change of Personal Information Form and bring your documentation (with some form of picture identification) to the Administration Building, Room 210. Hours of operation are 8:00 a.m. - 4:45 p.m. Monday - Friday (excluding holidays and closures).
Changes made by mail or fax:
Mail a copy of your documentation and a copy of photo identification (such as a driver’s license) along with the Change of Personal Information form (including your signature) to: Office of Registration and Transcripts, Administration Building, PO Box 210066, Tucson AZ 85721-0066. Fax the same information to: 520-621-8944. All documentation must be legible if sent by fax.
Acceptable Documentation for Changes to your Personal Information:
Name Changes (Currently enrolled students only) choose one of the following:
- Marriage License/Certificate
- Adoption Papers
- Court Order
- Passport/Permanent Visa
- Divorce Decree
- Social Security Card
Gender Change:
- No Documentation Required
Name and Gender Marker Change in Arizona:
More of this Name and Gender Marker Change information is from the Southern Arizona Gender Alliance and people who have gone through the process and provided feedback. For more detailed information, or forms in another format, visit their website or email us.
Step One: Doctor's Letter
The first thing you need to do is find a doctor who will sign a letter, on their office letterhead, saying two things: a) that you are "irrevocably committed" to changing your gender; and b) that you have received "appropriate clinical treatment." This letter must come from a licensed physician; a letter from a psychologist, licensed social worker or other therapist will not work and should not be attempted.
If you don't have a doctor to write your letter, email us (ualgbtq@gmail.com) or ask for recommendations on the SAGA Facebook group. You can download the needed wording here. Print it out and give it to your doctor.
You don’t need your doctor’s note to change your name, but you *do* need it for changing your social security card and your drivers license. It’s good for three months once you get it.
Step Two: Obtaining a Change of Name Order
Download and complete the appropriate name change petition, or you can get all the forms you need at the courthouse (110 W Congress St) and you can fill them out there. Make sure you go to the civil court and not the criminal court in the building. You sometimes have to wait a long time (like 45 mins to an hour) so you should have time to fill them out there. You also *must* bring a copy of your birth certificate and bring your ID.
If you are over 18 or an emancipated minor, use the Adult Name Change Petition. This packet also has filing instructions listed on the first few pages of the packet. If you have a felony conviction on your records, you will need to be prepared to describe the nature of your conviction (the court that convicted you, the case number, what your sentence was and whether you have completed your sentence. Felony convictions should not bar you from getting a court to grant your name change).
If you are a parent seeking to change your child's name, use the Name Change for a Minor form. You will also need to download, complete and get the other parent's signature on the Parent's Consent to Minor's Name Change form. If the other parent refuses, or you can't locate them, contact SAGA for assistance.
The current filing fee for a name change petition is $258. You can pay with cash, check or credit card. However, you don't have to wait until you have the entire filing fee ready. If you can't pay the filing fee all at once, complete this form before you go to the court requesting a payment plan or waiver of the filing fee, and present them to the filing clerk along with your name change petition. A judge will review the forms and decide whether to waive the filing fee entirely or set up a payment schedule for you. You can get a fee waiver if you are receiving SSI. If you need a deferral to pay slowly over time, you qualify if you have EBT or Medicaid.
They don't do hearings every day and they won't schedule you for the same day. They schedule hearings at least a week out, and they also have open walk-in hearings on Wednesday and Thursday mornings. You can bring your receipt and copy of the packet you submitted to the walk-in hearing (and show up at least 30 minutes early).
You’ll get a receipt in the mail and then a certified copy of your court order (certified means it has a stamp and is embossed). This certified copy is super important! You need it to change your social security card.
Step Three: Changing Your Social Security Records
Once you have a certified copy of your name change order, head immediately to a local Social Security Office. The office closest to downtown is at 88 W. 38 St.; the other office is at 3808 N. 1st Ave. You will need a completed copy of Social Security Form SS-5. Download it here, and complete it in advance. (Instructions are included with the form.) In the box where it asks for your sex, mark the gender to which you are transitioning.
When you are called to the window, give the clerk the certified copy of your name change order, the original of your doctor's letter, the completed Form SS-5 and your current driver's license or ID card. (You have to update your Social Security records before you can get your new driver's license or ID, so just use your old one for now.) The clerk will photocopy the name change order and doctor's letter and return them to you and may ask you a few questions. Once your request has been processed, the clerk will give you confirmation (probably, a stamped copy of your SS-5 form). A Social Security card with your new name will be mailed to you in a few days. (Although your gender marker doesn't appear on your Social Security card, it's still useful to change it in their records for other reasons.)
NCTE has an excellent summary of the effect of the gender marker on your Social Security records and guidance on other ways you can change it than with a doctor's letter.
Step Four: Changing your Arizona Driver's License or ID Card
Wait two days after changing your Social Security records, then visit your local Motor Vehicle Division Office. (You can find your nearest office by clicking here. A third party license office may not be able to handle a name change request, so we recommend you go to an actual MVD office.)
Once there, tell the intake clerk you wish to change the name on your license. They will give you a number and a form to complete. Complete the form indicating that you want to change both your name and your gender marker. When your number is called, hand the clerk the completed form, a certified copy of your name change order, the original doctor's letter and your current driver's license or ID card. It is likely that the clerk will be unfamiliar with the process for changing your gender marker and will take your documents to a supervisor. Don't panic. If they come back and say they can't do that, refer them to their own Policy 3.1.1 on gender marker changes (see the top of page 5).
The fee for a new license with your new name and gender, as well as a new photo, is $25.
Once the clerk has processed your request, the clerk will direct you to another station to get a new picture (Smile!). After a few minutes, you will walk out with a new license affirming the real you. Congratulations.
Step Five: Changing Your Passport
In most circumstances, a passport isn't required for day to day life. However, for transgender people, having a passport that properly reflects who we are has significant advantages. Now that proof of surgery is no longer required to change the gender marker on your passport, a passport reflecting your true gender can be obtained even if you can't change the gender marker on your birth certificate. Since passports are generally considered the most reliable form of identification available, you should be able to present your passport instead in any situation where someone wants to see your birth certificate. That could help to eliminate any questions about your "real" gender in a variety of situations.
If you already have a passport and just want to change your name, and you qualify to use Form DS-82, you can apply for a new passport by mail using that form. You can check the requirements for using that form and complete it online here. If you don't qualify to use Form DS-82, you must use Form DS-11 and apply in person, just as you must if you are also seeking a gender change.
If you want to change both your name and your gender on your passport, you must use Form DS-11 and apply at a passport facility in person. (You can find the closest passport facility by searching here.) The requirements for applying for a new or renewed passport using Form DS-11 are explained in the instructions that come with the form, which you can download here. Or you can complete it online here and print it out. To change your gender, you will need to submit the same doctor's letter that you used to change your Social Security records and your Arizona driver's license or ID card.
NOTE: If the links to download either of the passport forms don't work, go here and search for the forms by name or copy the links above and paste them into your browser's address bar.
NCTE has an excellent summary of the requirements for changing your passport available for download here. You can also download the complete State Department manual on gender marker changes here.